29+ Free Billing Statement Templates

A billing statement is a summary a business sends a customer listing the charges, payments and balance owed on an account over a period, usually a month. Unlike an invoice, which bills a single sale, a statement rolls up all activity on the account. Utility providers, medical offices, landlords and suppliers who sell on credit use them to remind regular customers what they owe and by when.

This page has 29+ billing statement templates, each an editable statement of account layout you can fill in and print. They suit anyone who invoices the same customers repeatedly and wants one clear page that shows where the account stands. Treat each one as a free billing statement template you can adapt to your own branding and payment terms.

Send statements on the same day every month, and make sure each opening balance matches the closing balance on the previous statement. Customers can then reconcile their records quickly, and disputes are easier to settle.

To keep your accounts in order, see our sales receipt templates for confirming payments and chart of accounts templates for organising where each charge is recorded. If your rates are changing, our price increase letter templates help you tell customers in advance.

Sample Billing Statement Templates

Important information on a Billing Statement Template

A billing statement usually contains the following important information in it:

Opening balance, which is the closing balance of the previous billing cycle.
The minimum amount of payment that is due.
Due date for the payment.
The amount of fine that will be charged in case of late payment.
Complete details of all the transactions which include purchases, credits, amount transfers, fee and interest, etc.
The rate of interest and the amount of interest that is charged in the current billing cycle.
The amount of total interest and fee that is paid to-date.
Exact number of days of your billing cycle.
Credit limit and the available credit.
The contact details of the credit card issuer.
Any rewards earned over the billing period.

Billing Statement Examples

Important things to consider

In case of a billing statement, following are some important things to consider:

Issue of the Billing Statement:

The credit card issuer must send a billing statement to your address at the end of each billing period. You can also receive your statement online if you have signed up for this service with your issuer.
By law, the billing statement must be issued at least 21 days before the payment due date. This protects customers by giving them time to arrange the payment.

If some errors are discovered in the Billing Statement:

Always check your billing statement carefully. If you find errors, you can report them to the credit card issuer within 60 days of receiving the statement.
In most cases, the issuer will make the corrections after a phone call. However, for major errors, write a formal letter to your credit card issuer. The letter also serves as evidence that you reported the error.

If no Billing Statement is Received:

Sometimes you may not receive a billing statement. This can happen simply because there was no activity on your account in that billing period, or because your account balance is very low.
Another reason may be that you have not updated your contact details or mailing address with your credit card issuer. If so, update these details with the issuer.

Billing Statement on a closed account:

You may also keep receiving billing statements after your account is closed. The most likely reason is that you still owe the credit card issuer some money.

Reconciling a Billing Statement With Individual Invoices

Choose a statement layout that shows the opening balance, charges, payments and closing balance for a defined period. It summarizes an account rather than replacing the underlying invoices. For the individual service charges summarized on a statement, WordNExcelTemplates’ service invoice templates can provide the underlying itemized billing record.

Confirm the customer, account reference and statement period.
Bring forward the verified balance and list dated charges, credits and payments.
Reconcile the closing balance and provide a route for queries.

Worked Example

Example: an opening balance of 300 plus new charges of 200 less a payment of 150 gives a closing balance of 350, before any other adjustments. Include invoice and payment references so the customer can identify the entries instead of seeing only an unexplained total.

Common Mistakes to Avoid

Avoid requesting payment twice for the same invoice or treating a statement as a new charge. Distinguish disputed and overdue amounts according to the actual records.

Related Templates

Frequently Asked Questions

Is a billing statement another invoice?

Not usually. It summarizes account activity across a period. Make the purpose clear so customers do not mistake existing charges for additional ones.

What if the customer’s balance differs?

Compare opening balances, dates, credit notes and payment allocation. Resolve the difference using the underlying records rather than adjusting the total without explanation.