40+ Request for Quotation (RFQ) Templates

A request for quotation (RFQ) is a document a buyer sends to several suppliers asking for a price on specific goods or services. Because every supplier quotes on the same specifications, the quotes can be compared fairly. Procurement teams, contractors and small businesses send RFQs before buying materials, equipment or services, often ahead of issuing a purchase order.

There are 40+ request for quotation templates here, most laid out as a fillable RFQ form. They include a project RFQ for construction or service jobs, a company version for routine purchasing, a simple format and a blank form you can adapt to any purchase. Each one also works as a general RFQ template or quotation request form.

Send the identical RFQ to every supplier on the same day with the same deadline. If one supplier asks a question, share the answer with all of them so the quotes stay comparable.

Before you send an RFQ, our requisition form templates help you get internal approval. For manufactured items, see our bill of materials templates to list every part you need quoted.

Request For Quotation Forms Templates

Following are some of the editable templates Request For Quotation Forms:

Project’s Request for Quotation Form Template

Official Request for Quotation Form Template

Company’s Request for Quotation Template

Stylish Request for Quotation Form Template

Simple Request for Quotation Form Template

Blank Request for Quotation Form Template

Request for Quotation Form Simple Format

Company’s Request for Quotation Form Template

Company’s Sample Request for Quotation Form

Equipment Company Request for Quotation Form

Professional Request for Quotation Form Template

Corporate Level Request for Quotation Form Example

APS Briefing Request for Quotation Form

Superior Court’s Request for Quotation Form

Service Sector Request for Quotation Form

Group Insurance Request for Quotation Form

Decent Style Request for Quotation Form

Formal Request for Quotation Form Template

Detailed Request for Quotation Form

Elegant Request for Quotation Form

Electric Supply Company Request for Quotation Form

Authenticated Request for Quotation Form Example

Simple Format of Request for Quotation Form

Simple Style Request for Quotation Form

Academic Request for Quotation Form Template

How to write a Request for Quotation (RFQ)

Most companies use a simple standard format for an official RFQ rather than a complex one, so that it is easy to understand. An RFQ should be simple and concise, and written carefully and professionally. An RFQ is normally written as follows:

• First, tell the recipients that bids are being accepted. Then state the products you require, the goals you want to achieve, your deadline and any other necessary information.
• Mention the expertise and qualifications that you require from the suppliers so that you receive qualified replies only. 
• Mention the final date for submissions of quotation from suppliers, along with any other required information.
• It is good practice to present your requirements as a list, so they are easier to understand.
• Provide a pricing table that suppliers can fill in with the cost per item and the total cost. This makes it easier to compare suppliers.
• Next, give full details of the products you require, including the quantity, specifications, accessories and quality assurance. The more detailed and specific you are, the better.
• Don’t forget to mention the terms and conditions of your agreement in details.
• Include the evaluation criteria which will help the suppliers to prepare their proposals more professionally and to bid competitively.
• Don’t forget to include other important information, such as possible unforeseen costs, covered expenses or anything else.

More Request For Quotation Templates

Incorporation’s Request for Quotation Form

Official Request for Quotation Form Template

Professional Request for Pathology Quotation Form

Sports Insurance Request for Quotation Form

Tech Company Request for Quotation Form

Business’s Request for Quotation Worksheet

County School’s Formal Request for Quotation Form

Detailed Request for Quotation Form Sample

Example Request for Quotation Form Template

Explanatory Request for Quotation Form Sample

Company’s Simple Request for Quotation Form

Informal Request for Quotation Form Template

Department of Veteran Affairs’ Request for Quote

Comprehensive Request for Quotation Form Example

Packaging Company’s Request for Quotation Form

Simple Request for Quotation Form for an Event

Detailed Request for Quotation Sheet Template

Sample Format of Request for Fund Quotation

College’s Request for Quotation Form for Goods

Decent Design Request for Quotation Form Template

Simple and Brief Request for Quotation Form

Simple Style Official Request for Quotation Form

Response to an RFQ by a Supplier

As a supplier, you should respond to an RFQ in any of the following two ways:

1. You are asked to fill in a form attached to the company’s RFQ. In this case, you simply complete the form, and the process is straightforward.  OR
2. You are required to prepare a quotation to send to the company in response to the RFQ. In this case, you just prepare a simple quotation.

Following are some of the important tips to prepare a formal and professional RFQ:

• Introduce yourself (that means introduction of your business) and briefly explain what your quotation includes.
• An explanation of the experience, values, competency and capabilities of your company.
• Don’t forget to include all the necessary documentation, especially the pricing table for easy understanding.
• Include any other relevant and necessary information. Give the companies details of your strategies and your workforce. 

Writing an RFQ Suppliers Can Price Consistently

Choose a request for quotation when the requirement is sufficiently defined for comparable pricing. If suppliers must propose different solutions, a broader proposal process may be more appropriate. For the supplier’s response to a quotation request, WordNExcelTemplates’ price quote templates can help present scope, rates and exclusions in a comparable format.

1. Specify quantities, technical requirements and delivery arrangements.
2. Provide a consistent pricing format and identify required supporting information.
3. State the submission deadline, clarification route and evaluation basis.

Worked Example

Example: asking for 100 printed folders requires size, material, colour, artwork and delivery details. Without them, suppliers may quote different products. Separate setup costs, unit prices and delivery where those differences affect comparison.

Common Mistakes to Avoid

Avoid selecting solely from an unexplained total when specifications or exclusions differ. Share material clarifications consistently with the relevant suppliers.

Related Templates

• Requisition Form Templates
• Purchase Order Templates
• Bill of Materials Templates
• Packing Slip Templates

Frequently Asked Questions

How is an RFQ different from an RFP?

An RFQ typically seeks prices for a defined requirement. An RFP usually invites a proposed approach or solution as well as commercial terms.

Should the RFQ promise an award?

Describe the actual process and authority accurately. Do not imply that the lowest quote automatically wins unless that is the applicable, approved evaluation rule.