An employment application form is a standard document that job candidates fill in to apply for a position. It collects the same information from every applicant, such as contact details, work history and references, so employers can compare people fairly. Restaurants, retailers, warehouses, schools and other businesses that hire often use one alongside or instead of a resume.
The 24 employment application form templates here are editable and free to download. They include a simple form, an official version, a complete and a detailed application, a company form and a shorter job application form for quick hiring. Each works as a printable job application or can be shared as a digital file.
Ask only for information you need to make a hiring decision. Questions about age, marital status or salary history are restricted in many places, and rules vary by location, so check local employment law before using a form.
After the application stage, employers often use our employment contract templates, employee information form templates and new hire checklist templates to bring the new employee on board.
Employment Application Form Templates
Simple Employment Application Form Template
Official Employment Application Form Template
Handy Job Application Form Template
Proper Employment Application Form Template
Complete Employment Application Form Template
Detailed Employment Application Form Template
Typical Employment Application Form Template
Company’s Employment Application Form Template
Simple Format of Employment Application Form
Special Employment Application Form Template
New Employment Application Form Template
Health Center Employment Application Form
Tips for making an Employment Application Form Template
Following are some useful tips for creating an official employment application form template:
- First of all, your own understanding matters. You should fully understand what an employment application form is and what it is for. This way, you can ensure that you collect relevant, exact and accurate information from every applicant.
- Draft the relevant questions you want to ask applicants in your employment application form. Most job application forms include questions about the candidate’s personal information, qualifications and job experience. Other questions may be asked too, but they must be relevant.
- Design the format and layout of your employment application form with care. Consult your seniors about their preferences and ideas for the design and style of the form.
- After completing the design of the employment application form, review your work properly before submitting it to your boss. Check for spelling, grammar or other mistakes. Also check that no information is missing and whether the form still needs any amendments.
- After the review, submit the final draft of your employment application form to your boss or senior for final approval. If they point out changes that need to be made, carry out those changes, or try to convince them if you don’t want to make them.
More Employment Application Form Templates
Sample Employment Application Form Template
Medical Employment Application Form Template
Organization’s Employment Application Form Template
Comprehensive Employment Application Form Template
Short Employment Application Form Template
Specific Employment Application Form Template
Brief Employment Application Form Template
Restaurant’s Employment Application Form Template
Company’s Employment Application Form Template
Unique Employment Application Form Template
Example Employment Application Form Template
Modern Employment Application Form Template
Requesting Relevant Information in an Employment Application
Choose fields that relate to the vacancy and the stage of recruitment. Employment and privacy requirements vary, so review the form before asking applicants for sensitive information. For candidates introduced through a staff referral route, WordNExcelTemplates’ employee referral form templates can record that introduction separately from the candidate’s application.
- Identify the role and explain how the application will be used.
- Request relevant experience, availability and qualifications.
- Provide an appropriate submission route and handling information.
Worked Example
Example: an application for a warehouse role can ask about relevant experience and availability for the stated shifts. It should not automatically request family, health or identity details just because those fields appeared in a sample.
Common Mistakes to Avoid
Avoid collecting more information than the process needs. Keep applicant records secure and apply consistent selection criteria.
Related Templates
- Employee Information Form Templates
- Business Memo Templates
- New Hire Checklist Templates
- Meeting Request Email Templates
Frequently Asked Questions
Should references be contacted immediately?
Use the recruitment process and appropriate permissions. Tell applicants how and when references may be used rather than surprising them.
Can I use one application form for every role?
A common core can help consistency, but role-specific questions should be relevant and reviewed. Remove fields that do not support a legitimate recruitment need.
