A hotel receipt is proof of payment that a hotel, inn, guesthouse or short-term rental host gives a guest after a stay. It confirms who stayed, for how many nights, what was charged and how the bill was paid. Guests need one to claim business travel expenses, and hosts need a copy for their own bookkeeping and tax records.
Here are 19 hotel receipt templates for hotels and hosts to issue to guests: 17 in Word and 2 in Excel. The Word files work well as a clean printable hotel receipt, while an Excel hotel receipt template can add up nightly rates, taxes and extras for you. Each one is editable, so you can add your property name and logo.
Email a digital copy at checkout as well as handing over a printed one. Business travelers often lose paper slips before filing expenses, and a saved hotel bill format makes it quick to resend one on request.
For other proof-of-payment documents, see our sales receipt templates and travel budget templates to plan and track trip costs.
Hotel Receipt Templates
Hotel Receipt Template
File Format: MS Word
File Size: 126kb
Hotel Invoice Template
File Format: MS Word
File Size: 48kb
Hotel Receipt Template
File Format: MS Word
File Size: 48kb
Short Hotel Receipt
File Format: MS Word
File Size: 50kb
Sample Hotel Receipt
File Format: MS Word
File Size: 37kb
Hotel Invoice with Tax Details
File Format: MS Excel
File Size: 24kb
Attractive Hotel Receipt
File Format: MS Excel
File Size: 24kb
Detailed Hotel Receipt
File Format: MS Word
File Size: 42kb
Blank Hotel Invoice
File Format: MS Word
File Size: 79kb
Simple Hotel Receipt
File Format: MS Word
File Size: 30kb
Significance of a Hotel Receipt
In every transaction, giving and receiving a proper receipt is very important. A receipt is a record that a transaction actually took place between the parties. Hotels use receipts for the same reasons. As said earlier, each hotel has its own receipt template, with different information and designs depending on the type and category of the hotel. Almost all receipts include some common things, such as the total bill with details of all the services provided, details about the hotel, the customer’s personal details and more. The hotel should properly record and retain these receipts, because the record will be required for auditing. For customers, a receipt is important if they later find any discrepancies in it. A well-designed, attractive receipt gives a positive impression of the hotel and shows its professionalism.
Detailed Blank Hotel Invoice
File Format: MS Word
File Size: 3227kb
Short Hotel Receipt
File Format: MS Word
File Size: 25kb
Hotel Invoice
File Format: MS Word
File Size: 30kb
Decent Hotel Receipt
File Format: MS Word
File Size: 29kb
Detailed Receipt Template
File Format: MS Word
File Size: 33kb
Sample Hotel Receipt
File Format: MS Word
File Size: 21kb
Hotel Invoice Example
File Format: MS Word
File Size: 64kb
Simple Hotel Receipt
File Format: MS Word
File Size: 37kb
Simple Hotel Bill
File Format: MS Word
File Size: 137kb
Elements of a Professional Hotel Receipt Template
As said earlier, the style, information and design of a hotel receipt depend on the type of hotel. A hotel receipt template can be simple, or as detailed and beautifully designed as you want. But any type of hotel receipt template must include the following information:
- Name of the hotel.
- A catchy logo of a hotel.
- Name of the customer.
- Residential address of the customer.
- Contact details of the customer.
- Date and time of checking in.
- Date and time of checking out.
- Type of room in which he stayed.
- Room number.
- Rate of stay per night.
- Receipt or invoice number.
- Details of payment.
- Mode of payment e.g, through cash, credit card or check.
- Details of all the services provided and their charges.
- Tax details.
- Signature of customers, as it serves as a proof that a particular person has actually stayed in the hotel.
Issuing a Hotel Receipt With Clear Charges
Choose a receipt that separates room charges, extras, applicable taxes and payments. The guest should be able to identify the stay and understand the amount received. For a genuine business trip, WordNExcelTemplates’ expense report templates can record the hotel cost alongside other expenses while the original receipt remains supporting evidence.
- Verify guest or booking reference, property and stay dates.
- List the relevant nights and additional charges accurately.
- Show payments received, adjustments and any remaining balance.
Worked Example
Example: a two-night stay at 90 per night produces a room subtotal of 180 before extras and applicable taxes. If a deposit of 50 was already paid, show its allocation so it is not charged again or mistaken for a new discount.
Common Mistakes to Avoid
Avoid exposing unnecessary identity or payment-card information. Distinguish a receipt for money received from an unpaid booking estimate or invoice.
Related Templates
Frequently Asked Questions
Should the receipt show a booking deposit?
Yes, where it affects the settlement. Identify the deposit and its allocation clearly so the final amount can be reconciled.
Can I use this as proof of a real hotel stay?
Only issue a receipt that accurately reflects a genuine transaction you are authorized to record. A template is not evidence that accommodation was provided.
